Privacy Policy

Brothers Rugby Club

Effective Date: 01 July 2025

Last Updated: 24 February 2026

1. Who We Are

Brothers Rugby ABN 15 672 371 961

) is a community sporting club based in Albion, QLD We are committed to protecting the personal information of our members, participants, volunteers, and supporters in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

Our website is https://brothersrugby.com/ & https://brothersrugby.au/

For all privacy-related enquiries, please contact us at [email protected]

2. About Our Digital Platform

Our club website and digital clubhouse are powered by Clubland Australia, a platform operated by For Future’s Sake Pty Ltd (ABN 52 665 521 504). Clubland acts as a technology service provider on behalf of our club and processes member data only as directed by us.

3. Information We Collect

Information you provide directly

Full name, date of birth, and contact details (phone, email, address)
Emergency contact information
Membership registration details and playing history
Payment and financial information (e.g. membership fees, registration)
Photographs and images submitted for player profiles or club publications
Feedback, enquiries, and communications with our club

Information provided by sporting bodies

Match results, statistics, and fixture & player information

Photographs and media

Photographs used on our club website and digital clubhouse are sourced in two ways: images shared publicly on social media (such as Facebook or Instagram), or photographs uploaded directly by club administrators. We do not use images from private or restricted accounts without permission.

Information collected automatically

IP address, browser type, and device information
Anonymised and aggregated usage data such as page views, collected via Clubland’s platform — this data cannot be used to identify you individually.

4. How We Use Your Information

We use personal information to:

Manage your club membership and process registrations
Communicate club news, events, fixtures, and results
Publish match reports, player profiles, and club content on our website
Process payments for membership, registration, or events
Comply with the requirements of our governing sporting bodies
Ensure the safety and wellbeing of all participants
Meet our legal and governance obligations

5. AI-Generated Content

AI tools operate only on data that has been approved for publication
AI-generated content does not make decisions that affect your rights or participation
AI-generated content may contain inaccuracies — if you notice an error in a report or summary, please contact the club so we can correct it promptly

If you believe an AI-generated report contains incorrect information about you, please contact us at [email protected]

6. Photographs, Media, and Children’s Privacy

We recognise that many of our members and participants are children under the age of 18.

Where photographs sourced from social media or uploaded by the club feature participants under 15 years of age, we rely on the public sharing of that content as implied consent — however, we will promptly remove any image upon request from a parent or guardian
We do not publish identifying information about minors (such as full name combined with location or photographs) without consent
We ask that members, parents, and spectators follow our club’s Media and Photography Policy when capturing images at club events

7. Disclosure of Your Information

We may share your personal information with:

Clubland (For Future’s Sake Pty Ltd) as our digital platform provider
Our governing bodies, including Rugby Australia and Queensland Rugby Union, for registration, competition, and compliance purposes
Other third-party service providers such as payment processors, email platforms, and insurance providers who assist with club operations
Government or regulatory bodies where required by law

We do not sell or rent personal information to third parties for commercial purposes.

8. Marketing and Communications

We may contact you with information about club activities, events, competitions, and news. Where we send optional marketing communications (such as newsletters or sponsor promotions), we will:

Seek your consent where required
Provide a clear and easy way to opt out in every communication
Honour opt-out requests promptly

To update your communication preferences, contact us at [email protected].

9. How We Protect Your Information

We take reasonable steps to protect personal information from misuse, loss, and unauthorised access. Our measures include:

Secure data storage through Clubland’s platform infrastructure
Role-based access so that only authorised club administrators can access member records
Password-protected systems and two-factor authentication where available
Regular review of who has administrative access to club systems

In the event of a data breach that is likely to cause serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC), as required under the Notifiable Data Breaches (NDB) scheme.

10. How Long We Keep Your Information

We retain personal information for as long as necessary to fulfil the purposes described in this policy, or as required by our governing body or applicable law.

When information is no longer required, it is securely deleted or de-identified. You may request deletion of your data at any time, subject to any legal or sporting body retention requirements.

11. Your Rights

Under the Privacy Act 1988, you have the right to:

Access the personal information we hold about you
Request correction of inaccurate or outdated information
Request deletion of your data (subject to legal or operational requirements)
Withdraw consent where processing is based on consent
Complain about how your information has been handled

To exercise any of these rights, please contact us at [email protected] We aim to respond within 30 days.

12. Cookies and Analytics

Our website uses cookies and analytics tools, managed via the Clubland platform, to support the operation and improvement of our digital clubhouse.

Cookies are small text files stored on your device when you visit our website. We use them to:

Keep you logged in during your session
Remember your preferences
Measure how pages and content are used, using anonymised and aggregated data

We do not use cookies to track your individual browsing behaviour or serve targeted advertising.

You can disable cookies through your browser settings at any time. Please note that some features, such as staying logged in, may not function as intended if cookies are disabled.

For more information on how the Clubland platform manages cookies and analytics at an infrastructure level, please refer to the Clubland Privacy Policy at www.clubland.au/privacy.

13. Links to External Websites

Our website includes links to external sites such as our governing body, sponsors, social media pages, and registration platforms. Once you click through to one of these sites, you are no longer on our platform and this Privacy Policy no longer applies.

We have no control over how those sites collect or use your information, so we encourage you to check their own privacy policies before providing any personal details.

14. Contact Us

Club Contact

Brothers Rugby

Email: [email protected]

Postal Address: 103 Crosby Rd, Albion QLD 4010

Platform Provider

Clubland Australia (For Future’s Sake Pty Ltd)

Email: [email protected]

Address: Suite 13, 490 Northbourne Ave, Dickson ACT 2602

Website: www.clubland.au

15. Updates to This Policy

We may update this Privacy Policy from time to time. The current version will always be available on our website at www.brothersrugby.com & www.brothersrugby.au We will notify members of material changes via email or club communications.

Version History

Version 1.0 | 24.02.2026| Initial policy adopted

Privacy Policy